Funding for Student Orgs

Learn more about how you can receive university funding for your club or affinity group

Registered student organizations may request funding from the University through the Student Org Funding Process. Review the policies and procedures before submitting your application.

Review the 2025-2026 Student Org Funding PowerPoint »

Take the Funding Review Process Quiz » (Attending a Funding Workshop is required to apply for funding. The quiz is an alternative for student org leaders who did not attend a Funding Workshop.)

Outline of the funding process

1) Application Submission

Applications will be accepted from September 11, 2025 to April 3, 2026. As a guideline, we encourage all orgs to submit an application one month prior to their activity.

See Funding Application Form

2) Review & Decision​

The Funding Review Committee will review applications bi-monthly during the academic year. Results will be communicated within 3 business days of the meeting.​

3) Purchase

Once approved, you may purchase the approved items in your application.​

4) Reimbursement​

Submit your receipts to be reimbursed by the University within one week of the event/activity or three weeks for equipment or other items.

See Reimbursement Form

Want to Host a Fundraiser?

Follow these steps to make sure your event is approved, compliant, and ready for success!

Questions? 
Reach out to Jake Monahan, Admin Assistant to Student Affairs, at jmonahan@soka.edu.

Resources
- Pre-Event Information & Agreement Form
- Student Org Event Request Form
- Fundraiser Sign-up Excel Sheet
- SUA Fundraiser Policy

1) Fill Out the Pre-Event Information & Agreement Form

Review the policies and procedures for hosting events on campus, including the University’s fundraising policy.

2) Complete the Student Org Event Request Form?

When submitting your form, be sure to indicate that your event will be a fundraiser.

3) Approval Process

  • Your event will first go through an initial review to confirm feasibility (date, time, and location).
  • Next, contact Michelle Hobby-Mears, Associate Dean of Students and Director of Student Activities, to schedule a fundraiser consultation meeting to review policies and procedures.
  • Once the meeting is complete, your group will receive official approval from Jake Monahan.

4) Begin Fund Gathering

  • Once approved, your group can start collecting funds either virtually or in person.
  • Download the Fundraiser Sign-Up Excel Sheet to track all transactions.
  • Fill out all information accurately, whether funds are collected through Venmo, Zelle, or cash.

5) Submit Financial Reports (Post-Event)

  • Download a financial report from Venmo, Zelle, or the account where funds were received.
  • Ensure the report only includes fundraiser transactions. If not possible, highlight the relevant transactions.
  • The report must match the data in your Excel tracking sheet (same totals and entries).
  • Email both documents to Michelle Hobby-Mears for review.