Soka University of America is committed to using its resources efficiently and to using technology to enhance communication with campus community members. This policy recognizes the importance of electronic communication to the operation of the university while protecting its students, faculty and staff from unwanted or unsolicited emails. This policy defines the appropriate use, circumstances and procedures for sending a campus-wide email to a distribution list such as “all students,” “all faculty,” and “all staff.”
Campus-wide email distribution lists should be used when distributing official information for the university and the official groups that represent it. Notices, announcements, or reminders that are not applicable to every recipient on these lists should not be sent using the distribution lists. The latter are better suited to be distributed via the university’s portal or Sokannect for students. Distribution lists shall not be used as a public forum (political, personal or religious commentary), solicitation, chain letters, forwards, or social discussion of an individual, group, or idea. All announcements sent via a list shall adhere to all relevant university policies including but not limited to non-harassment policy, cyber bullying policy, and Student Code of Conduct. Any violation of this policy will lead to appropriate sanctions and resolution from Human Resources or Office of Student Code of Conduct and Resolution.
To prevent university constituents from receiving unsolicited email messages, campus-wide email distribution lists are moderated lists. For campus-wide distribution of official university-related emails and announcements, please submit any proposed email/announcement to the following individuals for review and distribution to their respective campus constituencies.