Off-Campus Event Request Process

Planning for an event requires a lot of thought, collaboration, and hard work. We are here to help guide you every step of the way.

Step-by-Step Guide to Plan Your Off-Campus Event

1) Plan your event

Figure out where and when you like to go/visit for your Off-Campus Activity. Think through your agenda and what you will need to appropriately and feasibly achieve your goals and make sure your activity is a success.
2) Fill Out an Student Org Event Request Form

Complete this form at least 10 business days before the intended event date. You will receive a response within 3 business days of submission.

Reminder: Make sure you select YES when asked if your event will be Off-Campus. Provide as much details as you can while filling out this form.
3) Member Registration

Once your event is approved, make sure that ALL MEMBERS who will be participating register for the Activity on Sokannect and fill out the Liability Waiver. Make sure all participating members register AT LEAST one day before your activity.
4) Preparation & Consultation

Once your request has been approved, please email Shuttle Services at shuttleservices@soka.edu, to confirm the details of your Off-Campus activity.
5)Host your Activity

Make sure you and all participants of your group are at the Shuttle Stop at the Ikeda Library AT LEAST 10 Minutes before your scheduled departure time. Also, please arrive at your designated pick-up location AT LEAST 10 Minutes before your scheduled time.

REMINDER: The SUA Student Code of Conduct policies are still applicable off -campus. To see the Student Code of Conduct, click here!

Have a great time and be safe!