Registered student organizations are provided with email address under the Soka domain (soka.edu). By default, access is provided to the president and secretary of each organization. Should you require additional officers to have access to the email, send your request to Melody Murakami at mmurakami@soka.edu.

Email Accounts - Recognized student organization will have email accounts with access provided to the president and secretary of each organization. Should you require additional officers to have access to the email, contact Melody Murakami at mmurakami@soka.edu.

Room Reservations - Recognized student organization have the priviledge of reserving designated meeting and practice rooms for their club activities. Practice room reservations are facilitated by the staff of the various departments.

Access to campus facilities and event spaces

University funding opportunities

Official university support and resources

Use of university name and logo (with approval)

Participation in campus events and fairs

Access to student organization training and development

The following policies and procedures must be adhered for posting flyers, banners, or posters on campus. Materials that do not follow these policies will be removed immediately:

• Registered student organizations may post up to 12 flyers (8-1/2” x 11” to 11”x 17”) and up to 3 large posters (up to 22” x 34”). To request large poster printing through IT Services, the staff/faculty advisor must make the request.

• All materials posted on campus must be approved and stamped by the Student Affairs Administrative Assistant.

• With the exception of the Dining Hall, no banners, posters or other signage may be attached to any campus door, glass, or windows.

• With the exception of the Dining Hall, no more than one poster advertising the same item or event is permitted per posting area.

• Publicity that portrays violence, policy violations, or offensive material is prohibited.

• It is a violation of policy to deface or destroy posted materials.

• Groups posting materials are also responsible for the removal of dated materials.

• When using tape, only blue painters tape can be used to prevent damage and residue on walls.

The following locations are permitted for posting approved flyers, banners and posters:

• Campus bulletin boards located inside the Dining Hall, outside in the Student Center Courtyard, the Ikeda Library south wing alcove, and the Ikeda Library 24-hour copy room. For the bulletin board in the 24-hour copy room, library staff will accept and post only letter-size (8.5 x 11inches) flyers. Drop off your approved flyer at the Circulation Desk on the main floor of the library.

• Dining Hall windows and pillars

Student Center outdoor walkways

• Student Center wall next to exterior wooden stairs 1st to 2nd floor level

Process for approval:

• Registered student organizations should email a digital copy of the flyer/poster to the Student Affairs Administrative Assistant for conditional approval of banners. (To contact the Student Affairs Administrative Assistant, email Jake Monahan jmonahan@soka.edu.)

• Once conditionally approved, students may print out the appropriate number of flyers/posters and drop them off to the Student Affairs Administrative Assistant located in Ikeda 3rd Floor #305 to have the flyers/posters stamped. Students can expect the flyers/banners to be stamped within one business day.

• Bring your printed flyers (maximum 20 flyers / 2 per hall only) to either the Atlantic 300 1st floor Front Office or Pacific 380 1st floor Office during office hours to have the materials stamped. Office hours: (Monday – Friday 10a-12p, 1p-5p; or during evening office hours Monday – Sunday 7p-10p). If the office is closed, please call the Duty Line.
• Letter (8.5 x 11 inches), legal (8.5 x 14 inches), and tabloid (11 x 17 inches) sized flyers may be approved. No other posters or banners in the residence halls.
• Flyers can only be posted on residence hall elevator walls (no elevator doors) & on 2nd floor entry walls (no doors, windows, or other areas).
• Flyers must be stamped and approved by Residential Life before posting.
• Only blue painters' tape can be used to post (so no residue is left). Residential Life can provide if needed. Please return the tape after use.
• Flyers should be taken down by the individual or club after the event is complete.
• Any fliers posted without approval, painters’ tape or not in the designated posting areas will be removed.
• Residents can post (without a stamp) on their own student room corkboards, located outside of their rooms.

Registered student organizations may request university funding through the Student Organization Funding Process. SSU and GSU have a separate funding process and are ineligible to request funding through this process.

Student organizations play a vital role in contributing to the campus community through a wide array of events and activities. On average, on-campus events can take 4-6 weeks to adequately plan and prepare, depending on the size and type of event. To learn more about the process for holding an on-campus event or an off-campus activity, visit the Student Events Page

Campus Email Distribution Policy - For sending emails to the campus community